We are looking for someone who…

• Is self -motivated
• Can work under their own steam and pitch in
• Is Word and Excel literate to a reasonable standard
• Has a solid understanding of IT and phone systems
• Has a background in construction admin (would be an advantage, but not essential)
• Has an excellent phone manner
• Is able to work as part of a wider team

About Bowbridge Homes

It is an exciting time for Bowbridge Homes! Our team is growing and, as a result, we have a requirement for an Office Administrator to provide administrative support for our team. This role offers the successful candidate the opportunity to work across a number of departments in a growing and forward-thinking housebuilding business.

The Role

Responsibilities will include:

Project Management support

o   Manage the project register of drawings and other design information

o   Manage filing of drawings and other design information on SharePoint

o   Help Principal Designer produce project health and safety files

o   Assist with and send out miscellaneous letters, such as to the site’s neighbours and the local emergency services to notify them of our site commencement and completion

o   Organise & take notes/minutes at periodic internal project reviews & project shutdowns

o   Assist with Management Company set up – create plot info data base, issue drawings, etc

o   Complete the plot registrations for mains utilities and deal with the aftersales meter reading submissions and accounts queries that may occur

o   Complete the NHBC or equivalent provider application forms, administer the NHBC portal, etc

Site Management support

o   Produce site starter packs; management forms/files, consumables (first aid kit, paper, handwash, etc.), printer, CDM H&S signage, etc.

o   Manage the on-site consumables provisions for tea, coffee, cleaning, etc

o   Request and collate Contractor site specific risk assessments and H&S method statements – file and issue to site

o   Print drawings & send to site

o   Collate goods received notes and input on to Sage Construction Manager

o   Raise miscellaneous low value POs for site consumables & liaise with suppliers

o   Manage the site manager IT/Phone/Wi-Fi/Uniforms

o   Maintain a site equipment/cabins/plant data base for owned or hired in plant

Commercial Management support

o   Ensure copies of valid, in-date supply chain insurances are held & chase up subbies where required

o   Administer the Insurance cover requirements for each business unit

o   Assist completing credit account applications for suppliers & manage the supply chain database

o   Manage self-billing agreements to ensure they remain in-date

o   Assist with any rebate deal admin where needed (Openreach, etc)

o   Deal with Affordable Housing handover packs

Sales Support

 o  Administer and maintain the individual plot sale folders – file reservation, colour choice, home demo and handover documentation

 o  Produce homeowner packs

o  Feed through to our customer care providers for customer care issues

o  Assist with contract printing and signatures

o   Be responsible for the showhome IT, phone and Wi-Fi

HR admin

o   Updating records and data on our HR system

General admin

o   Answer the office phone & direct enquiries

o   Manage general email addresses

o   Manage SharePoint filing

o   Set-up management systems for new projects: Project directory, SharePoint filing system, Sage Construction Manager, subbie applications email address, etc.

o   Keep up-to-date records of the whereabouts of IT equipment

o   Manage booking of meeting rooms

o   Manage office consumables; stationery, tea/coffee, printer ink, etc.

o   Manage the PPE

The role will be predominantly based in our office in Corby, with some flexible home working. Some travel to site may be required

The Package

Competitive – negotiable based on the candidate.

Next steps

Contact us at hr@bowbridge-group.com for more information or to submit your application in the form of a CV with a covering letter.